Processing Settlements

This page contains all of the settlement-related operations that can be performed in XiPay WebGUI.

Normally merchants will initiate settlement from their POP system, but XiPay WebGUI offers settlement capabilities. This is most often used if a problem occurs attempting settlement from the merchant's system.

Access to the Operations menu and the individual operations within the menu is controlled by security permissions assigned by a designated Approving Manager at your Organization. So, depending upon your permissions, the Operations menu may be limited. If you only have the Reporting permission, the Operations menu contains the Adv. Search option only.

Submit Transactions

Settlement moves funds into the merchant's account. XiPay WebGUI provides two methods to search for and settle transactions: Settle and Settle Advanced. The methods only differ in how you locate and select transactions. Regardless of the method, submitting transactions for settlement in XiPay is a three-step process:

  1. Search for authorized transactions using the Operation; the system returns a list of queried transactions.

  2. Select specific (or all) available transactions or batches you want to capture for settlement, using the Settle Batch page.

  3. Confirm the transactions you want to settle, on the Settle Confirm page.

Settle

Settle is used to stage transactions for settlement. If necessary, the settlement amount can be modified. Confirm with your Business and/or System Administrators the processes and requirements in place with regards to modifying settlement amounts. There may be configuration settings that limit or control this ability.

Settlement may be initiated from SAP or other ERP or legacy system. In that instance, you would only use this operation if there is an issue with any of the transactions or a business need to settle transactions outside of your source system.

For processors that do not provide response files (e.g. FDMS North or FDMS South), the 300-series transactions statuses are not applicable; the transaction goes from 210 to 400 if there are no errors with settlement submission.

  • 200 - Staged for Settlement: After you confirm the settlement, XiPay, the transactions is staged for settlement and will be picked up by the appropriate settlement service based on the processor.

  • 210 - Submitted for Settlement: The batch of transactions has been submitted to the processor for settlement and is awaiting a response. This occurs once the actual settlement runs at the designated times. Depending upon your processor, this may be once a day or multiple times per day.

  • 300 - Settlement Submitted: Transactions were submitted to the processor and awaiting responses.

  • 310 - Settlement Submitted: Settlement acknowledgement files have been received if applicable.

  • - 300 - Settlement Error: Transaction did not pass XiPay data validation.

  • - 301 - Settlement Failed: Transaction did not pass processor validation. Message from processor provided in the Error reports.

  • 400 - Complete: XiPay Auto-Capture has run and settlement submission was successfully completed with the processor.

Settle (Advanced)

This is the same as Settle; the only difference is the filtering criteria capabilities.