Batches Report

• Navigation

• View Batch Status Details

• Batch Processing

The Batches report is used during settlement reconciliation processes. The high-level steps for validating the batches in XiPay are:

1. Review the batch results in the XiPay Server to ensure they were all successfully received, validated, and sent to the processor(s). From the Reports menu, click Settled Reports and review the results of the batches in question.

2. Locate the Batch ID in XiPay that matches the Batch ID or settlement run number from your POP system.

3. Validate the settlement total in XiPay matches the settlement total from your POP system and the total transactions per batch are as expected.

4. Look at the Batch ID to view the transactions in the batch. The status of all transactions should be 'Complete'.

Navigation

Reports > Batches

The Batches Report displays batch activity for the selected XiPay server. You can filter batches by various criteria, using the Batch Status drop-down list, then click the hyperlinked Batch ID number to view more details about a given batch.

The following table lists the XiPay batch statuses and a description of each.

Status code	Status name and description
- 40	Failed In Settlement
- 30	Failed In Capture
- 20	Timed out Waiting For Settlement Reply
- 10	Error
0	Request Received
10	Complete
20	Settlement In Progress
30	Capture In Progress
40	Complete Settlement In Progress

View Batch Status Details

The Details For Batch panel at the bottom of the Batch Summary page lists the transactions contained within the selected batch, and additional information for each.

The following table lists the columns in the Details for Batch panel and a description of each.

Field name	Description
Batch Status	Status of the batch submitted for settlement. It is possible to have a failed status.
Batch Count	Number of credit card transactions that are included in the settled batch. The number includes both successful and unsuccessful settled transactions.
Number of Settled Debits	Number of purchases (debits) deposited in the settled batch.
Total of Settled Debits	Total amount of purchases (debits) deposited in the settled batch.
Settle Date & Time	Date and time settlement occurred.
Net Deposit	Total amount of the net deposit. $$ Net Deposit = $$ Purchase - $$Credits
Number of Settled Credits	Number of credits deposited in the settled batch.
Total of Settled Credits	Total amount of credits deposited in the settled batch.
Transaction ID	The unique identifier assigned to all XiPay transactions. Also servers as a link to the transaction’s detail screen, allowing the user to drill down into more specific, transaction-level information.
PO Number	The purchase order number associated to the transaction for business purposes to reconcile the purchase request.
Batch ID	The identification number given by the merchant to reference a group of transactions.
Trans Errors	Shows the total number of transactions within a given batch that produced errors (if applicable).
Auth Date & Time	Time and date of the initial authorization request given by XiPay.
Status	Indicates the current status of the transaction. Within each batch sent for settlement, there is a possibility of a failed settlement.
Auth Ref Code	The reference number assigned the transaction by the processor.
Auth Amount	Amount submitted.
Settled Amount	Settled total of the transaction, if it has been settled. This column will be blank for all transactions not yet settled.
Currency	Displays the currency type.

Batch Processing

If you have Settlement permissions, you will also see two additional buttons on the Batch Detail report page: Reset Batch and Close Batch.